![]() They are flexible in their approach to project managementĬompanies are realising that they should be more agile in their PMOs and are embracing a more flexible approach towards their PMO operations. There is a sense of shared ownership of projects, which encourages discussion among employees from different departments, who may have been working in isolation before. This brings to the table a diverse range of skills and viewpoints that can propel the project to its quickest and most cost-efficient completion. ![]() By bringing together people from different departments, they can break down silos and collaborate more efficiently. ![]() Many companies have found that putting together cross-functional teams in their PMOs is one of the best ways to deal with the uncertainty of modern business. Here is how successful companies have made their PMOs an even more integrated and unified force: They form cross-functional teams Wondering how your PMO can be even more agile? It may seem like reaching for the stars, but with the right tweaks, yes, you can. How can you make your PMO even more agile? This makes it easier for everyone involved in a particular project or program to stay coordinated and ensure alignment with the stated objectives. When done correctly, controls management will also provide teams with a process that they can follow to allocate resources, tasks, and timelines in an organised manner. It provides structure, clarity, accountability, and assurance of process compliance. Good controls management is absolutely essential for an effective PMO setup. This will ensure the success of your PMO while also enabling teams to remain agile amidst rapidly changing environments. Resources may need to be swapped, and your project plan may need to be modified.īy having appropriate change management processes and systems in place, you can make changes or adopt new approaches with minimal disruption. You have to understand that your project plan is never set in stone. You need to be able to identify when change will be necessary and how best to manage it. Your PMO can’t fully flex its muscles if change management is overlooked. Many companies don’t factor change management into setting up their vanilla PMOs. Project management, resource management, stakeholder management, deadline management, and ultimately producing desired results can all be made simpler with the right framework and methodology. To set up and run a successful PMO, you need to understand the right maturity model, type of PMO, and lifecycle management. Framework and methodology managementįramework and methodology management are indispensable to the success of any PMO. Creating a strategy is then necessary to help achieve this vision, something that shouldn’t be taken lightly as it can make or break a PMO in its entirety. Constructing project lists and having a vision in mind help to direct the overall direction of the project. Planning and designing your PMO thoroughly will show you the clearest path to your goal. If you don’t invest time and resources in planning and design, you could end up stumbling blindly through unknown territory, resulting in chaos that could have been avoided altogether. You can’t just rush headlong into setting up a PMO. The planning and design aspects come next on the scale of importance. Later, when your PMO is up and running, this will improve collaboration across departments and cross-functional teams while making sure the project stays on track. ![]() Whether you need to track progress or communicate with stakeholders, it’s always important to keep them in the loop. Stakeholders often have valuable insight that can help keep tasks, resources, budgets, and timelines under control. Without stakeholders, projects would be impossible and ineffective. But with as many as 14 key capabilities that typically get linked with a successful PMO, it makes you wonder which ones you should focus on first.ĭown below is a list of five major capabilities you must have in place before you set up a PMO: 1. Clearly define your goals for the PMO, identify the right people and tools that will help you achieve those goals, and design a workable plan to ensure all elements of your PMO come together successfully.īut more than anything else, you must understand what kind of capabilities and resources need to be in place for the team to succeed. Setting up a successful PMO is no easy task and requires careful coordination and planning before taking the plunge. ![]()
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